Reception books the appointment
The patient calls, reception finds the record or creates it, picks the doctor and a free hour in the calendar. The reminder goes a day before.
Portofol Klinika · PortoKlinik
Appointments, patients and the till, in one program.
For clinics, polyclinics, dental practices and laboratories. Reception books the appointment in the doctor's column, the doctor sees the patient's history, the till issues the fiscal receipt with QR after the visit. Works on phone, tablet and computer.
- A column for every doctor
- The patient's record with history
- Fiscal receipt from the clinic's till
- 30 days free, no card
What it includes
From the appointment to the receipt.
The appointment calendarThe day with all the doctors side by side, a column for each. Appointments move by dragging; the status changes: booked, arrived, in room, done, paid. The week and the month with every doctor's load.
DepartmentsDentistry, general medicine, gynaecology, laboratory, physiotherapy: every department with its own services, prices and doctors. A small clinic has one department; a polyclinic has ten.
The patient's recordDetails, phone, visits, services done, the doctor's notes, payments and debt. Search by name or phone; the full history with one click; uploaded documents (results, X-rays).
Services and pricesEvery service with a price and VAT rate: medical services exempt, products (pastes, dentures, supplements) at 18 %. Service packages for treatments with several sessions.
The till with a fiscal receiptAfter the visit the services pass to the till; cash or card payment, partial or full; the fiscal receipt with QR and NUIKF prints at the reception printer and is reported to ATK.
X and Z reportsThe X report during the day, the Z report at closing: cash, cards, sales per department and per doctor. The month's revenue per doctor, for the percentage.
Patient remindersTomorrow's appointment by SMS or WhatsApp from the reception phone, with one touch; patients who did not come are marked and contacted again.
The laboratoryTests as services with a result time; the result is noted in the record and sent by email; payment with a fiscal receipt at the laboratory's till (an extra till).
Phone, tablet, computerReception on a computer or tablet, the doctor on their own phone with their day; each sees only what belongs to their role.
Straight to the accountantReceipts and invoices are in the same books; the VAT books, staff payroll and the statements come out of Portofol Accounting with no import.
How it works
A day at the clinic.
The doctor does the visit
On their own phone or tablet the doctor sees the day, opens the record, notes the diagnosis and the services done. The appointment moves to "done".
The till issues the receipt
The visit's services appear at the reception till; cash or card payment; the fiscal receipt with QR prints and is reported to ATK. In the evening the Z report.
Questions
For clinics.
Medical services are exempt from VAT. Why do I need a fiscal receipt?
A fiscal receipt is required for every supply to the final consumer, whatever the VAT rate (AI 01/2026, article 5). Exempt services appear on the receipt with their VAT letter; products at 18 % separately. Portofol does the split by itself.
Can every doctor have their own calendar on their phone?
Yes. Every doctor signs in with their own account and sees only their day and their patients; reception and the owner see everything.
Is the patients' data kept safe?
The data is stored encrypted on servers in the European Union, with daily backups; access is by role and every action leaves a trace. The clinic can export it at any time.
We also have a laboratory with a separate till. How is that priced?
PortoKlinik at 360 € a year includes one till (SEF). A laboratory with its own till is an extra till: +60 € a year.
Your clinic, today.
Open it in the browser and sign in with the business account; the accountant sees the same books.